Managed IT Pricing for 30, 50, and 75 Employee Companies (Realistic Cost Breakdown)

For professional services firms, managed IT pricing is often quoted “per user.”

But that still leaves an important question:

“What does that actually mean for a company our size?”

For firms with 25–75 employees in Oakville and the GTA West, managed IT typically falls between:

$175 and $275 per user per month

But total monthly cost — and what’s included — varies based on size, complexity, and security requirements.

Below is a realistic breakdown for 30, 50, and 75 employee companies, along with what you should expect at each level.

If you want a quick estimate tailored to your environment, you can also use our IT Cost Calculator on the pricing page to model your exact monthly investment.

30-Employee Company: Typical IT Cost

Estimated Monthly Investment

$5,250 – $7,500 per month

What Drives Cost at This Size

At ~30 users, environments are typically:

• less complex
• fewer applications
• lighter infrastructure
• fewer compliance requirements

However, security expectations remain the same.

What Should Be Included

A properly structured plan should include:

• full helpdesk support
• proactive monitoring
• MFA enforcement
• endpoint protection (EDR)
• firewall management
• backup monitoring and testing
• 
  

Even at smaller sizes, cutting security is not advisable.



Common Mistake

Firms at this size often choose lower-cost providers and:

• defer proactive maintenance
• treat security as optional
• delay infrastructure planning

This can lead to higher long-term cost.

50-Employee Company: Typical IT Cost

Estimated Monthly Investment

$8,750 – $12,500 per month

What Changes at This Level

At ~50 users, complexity increases:

• more systems and integrations
• more remote access needs
• higher security exposure
• more internal dependency on IT

Downtime becomes more expensive.

What Should Be Included

At this level, firms should expect:

• proactive maintenance and monitoring
• full cybersecurity stack (MFA, EDR, firewall)
• backup validation
• standardized infrastructure
• quarterly strategic reviews

This is where IT begins to impact operational efficiency significantly.



Risk Factor

At this size, underfunded IT often leads to:

• recurring disruptions
• inconsistent security coverage
• growing technical debt

75-Employee Company: Typical IT Cost

Estimated Monthly Investment

$13,125 – $18,750 per month

What Changes at This Level

At ~75 users, the environment becomes more complex:

• multiple departments
• heavier reliance on systems
• increased compliance considerations
• higher data sensitivity

At this point, IT becomes a critical business function.

What Should Be Included

Firms at this level should expect:

• fully proactive support model
• enforced and monitored security controls
• infrastructure lifecycle planning
• detailed reporting and visibility
• structured onboarding and documentation

Consistency becomes essential.



Strategic Impact

At this size:

• downtime has measurable financial impact
• security incidents carry significant risk
• IT decisions affect growth and scalability

Why Per-User Pricing Still Varies

Even within the same company size, pricing can differ based on:

• industry (law vs wealth management)
• application complexity
• compliance requirements
• level of standardization
• service model (reactive vs proactive)

This is why two 50-person firms may receive different quotes.

Using a Calculator vs Guessing

Rather than estimating manually, the most accurate approach is to:

use a structured cost model

Our IT Cost Calculator on the pricing page allows you to:

• estimate monthly IT cost
• understand pricing ranges
• align budget with service level

This is especially useful when comparing MSP proposals.

Practical Example

A 50-person professional services firm initially budgeted:

~$7,500/month (~$150 per user)

After evaluating requirements, they moved to:

~$11,000/month (~$220 per user)

This included:

• full proactive monitoring
• enforced MFA
• managed EDR
• backup testing
• standardized systems

Within 12 months:

• incidents dropped ~30–40%
• security posture improved
• downtime decreased



The difference was not just cost — it was stability.

What This Means for Your Firm

Managed IT pricing scales with company size, but:

• security expectations remain constant
• complexity increases with growth
• underfunding becomes riskier as you scale
  

For most professional services firms:

• 30 users → $5K–$7.5K/month
• 50 users → $8.7K–$12.5K/month
• 75 users → $13K–$18.7K/month

The goal is not to minimize cost — it is to align cost with operational needs and risk.

Trying to estimate your IT budget based on company size?

Leslie can review your environment and help you:

• validate your current spend
• compare pricing scenarios
• identify gaps in coverage
• align budget with risk
  

Schedule a 30-minute strategy call with Leslie.

This is a practical budgeting discussion — not a sales pitch.

Frequently Asked Questions